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en:tilat:pikkuholvi [2019/01/17 05:51] fireflower [Rules] |
en:tilat:pikkuholvi [2020/10/17 08:55] tikka [How to book] |
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| //To access the club room tenant committee member with the key is required to open it// | //To access the club room tenant committee member with the key is required to open it// | ||
| - | **In practice** | + | **In practice, the reservation works as follows:** |
| - | * Agree upon a date and time with reservation contact when you would like to use the club room. Usually it is one reservation is for the whole day (see booking calendar). Please make your reservation query at least a week beforehand, so the responsibles have time to check their own schedules for the given day. | + | * Agree with the [[en:asukastoimikunta|Club room responsibles]] on the date and time you want to use Holvi. Reservations should be made at least a week in advance so that the [[en:asukastoimikunta|Club room responsible]] can prepare in time and sum up their own schedule. |
| - | * The tenant committee member will come to open the necessary doors on exact time it was agreed. You are instructed how to use specific equipment at the club room. | + | * Always give your phone number (and IM nicknames) as soon as you contact [[en:asukastoimikunta|Club room responsibles]]. Specifying the booking time is impractical via email. |
| - | * At end of the reservation, the tenant committee member will come to check the room and lock it up. Who made the reservation MUST be there. | + | * The [[en:asukastoimikunta|Club room responsibles]] will open the necessary doors at the agreed time. At the same time, the booker is given an introduction to the equipment of Holvi, if necessary. |
| - | * At end of the reservation, the space must be cleaned to condition like it was. Any damages that have happened during reservation will be checked and furniture must be in place. The fridge has been turned off and its door is left open. | + | * At the end of the evening, the contact person will check Holvi and lock the doors. The booker must be present. |
| - | * If you were organizing a movie night, it would be the most polite to allow other tenants to attend also. | + | * The place must, of course, be tidy after the booking. Furniture and goods must be undamaged and in their original places. |
| ==== Booking calendar ==== | ==== Booking calendar ==== | ||
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| ==== Rules ==== | ==== Rules ==== | ||
| - | * **The club room reservations can be done __ONLY__ by tenants of Tekniikantornit and Tieteentornit. Basically this means you have an active rental contract for one of the locations mentioned above.** Outsiders cannot make a reservation, even with money deposit, because tenant committee has no authority to rent or loan the property of TOAS to outsider. To temporarily rent these rooms you have to negotiate about it with TOAS directly. | + | * **The club room reservations can be made __ONLY__ by tenants of Tekniikantornit and Tieteentornit. Basically this means you have an active rental contract for one of the locations mentioned above.** Outsiders cannot make a reservation, even with money deposit, because tenant committee has no authority to rent or loan the property of TOAS to outsider. To temporarily rent these rooms you have to negotiate about it with TOAS directly. |
| * **The one who made the reservation has the right to decide is the event open for all tenants or not.** Attetion! The access corridor to the club room has tenant storage closets, naturally they have to have access these at any time they want to. The tenant committee members who have access to the club room must given access to the club room at any time, even during the event! | * **The one who made the reservation has the right to decide is the event open for all tenants or not.** Attetion! The access corridor to the club room has tenant storage closets, naturally they have to have access these at any time they want to. The tenant committee members who have access to the club room must given access to the club room at any time, even during the event! | ||